What data will we collect, and how will we use it for our purposes?
At PONTOPIA, we are committed to responsibly handling your information, which may include personal data (such as your name and contact details) and sensitive personal data (such as the contents of your resume). Here's how we manage and utilize this data:
Recruitment Services: We use your information to provide top-notch recruitment services and streamline the recruitment process for you.
Matching Job Opportunities: Your data is assessed to find job vacancies that align with your qualifications and preferences.
Client Engagement: We share your details with clients to facilitate job applications and eligibility assessments.
Online Convenience: Our platform enables you to effortlessly submit your resume, apply for jobs, and receive job alerts online.
Training Opportunities: You can access specialized online training services through our platform.
Interactive Features: Engage in interactive features on our website at your discretion.
Comprehensive Services: We promote our comprehensive range of recruitment services, including permanent, temporary, contract, outplacement, and recruitment process outsourcing.
Innovative Offerings: With your consent, we may develop and market new products and services.
Personalization: We strive to enhance your online experience by tailoring our website and services to your preferences.
Informative Updates: Receive information about reports, promotions, offers, networking events, client gatherings, and industry insights with your consent.
Support and Queries: We are here to answer your questions and address your inquiries promptly.
Third-Party Services: In some cases, we may share your data with third-party providers offering services you or our clients have requested, such as reference checks and qualifications verification.
Operational Partners: We collaborate with third-party providers who support our operations, including professional advisors, IT consultants, research firms, and outsourcing partners.
Legal Obligations: When required by law for crime detection, tax collection, or legal proceedings, we may disclose your data to regulatory or law enforcement agencies.
Equal Opportunities Monitoring: We use anonymized data to monitor adherence to our equal opportunities policy.
Contractual Commitments: We fulfill our obligations arising from contracts between you and us.
If you wish to modify how we use your personal data or limit the sharing of your information with third parties for marketing purposes, please specify your preferences on the data collection form. If the form lacks such options, we will handle your personal data in accordance with the terms outlined in this Privacy Policy.
Additionally, we may, from time to time, seek your consent for processing, using, or disclosing your personal data for purposes beyond those mentioned above. Should a transfer of your personal data to a third party be necessary due to a sale, merger, liquidation, receivership, or asset transfer involving our company, you will be informed of the situation and offered the opportunity to opt-out, ensuring your choice and data privacy are respected.
Where will my information be stored, and from where will it be accessible?
The personal data that you provide to us (including sensitive personal data) may be accessible by clients, and the third parties specified above. Some of these clients and third parties are located inside of Canada. Accordingly, your personal data may be sent to or be capable of being accessed from outside Canada. When we transfer your personal data outside Canada we will take steps with the aim of ensuring that your privacy rights continue to be protected as outlined in this Privacy Policy; however, your personal data may be subject to government access by lawful authorities in any such recipient foreign jurisdiction(s).
How Is Personal Data Securely Handled?
We prioritize the protection of your personal data by implementing industry-standard policies, procedures, advanced technologies, and security standards. These measures are designed to mitigate the risks of unauthorized access, inappropriate disclosure, data alteration, or misuse. Our security protocols are tailored to the sensitivity of the personal data in question and encompass the following safeguards:
Physical Security: We maintain stringent security measures to safeguard our physical premises.
Restricted Data Access: Access to personal data is strictly limited to authorized individuals with a legitimate need-to-know basis.
Technological Defenses: We deploy cutting-edge security software and robust firewalls to thwart unauthorized computer access and hacking attempts.
Internal Security Policies: Our organization enforces rigorous password and security policies.
Personnel Training: Our staff undergoes thorough screening and training to uphold data security standards.
While we go to great lengths to protect your data, it's essential to recognize that no system is entirely immune to potential data loss, misuse, or unauthorized use. In the unlikely event that you receive electronic communications claiming to be from PONTOPIA that raise questions or concerns, please don't hesitate to contact us. Given the increasing challenges of spam, misuse, and domain name and email address piracy, your reports assist us in promptly investigating and maintaining the highest level of service. Your diligence in safeguarding data is greatly appreciated.
Is It Possible to Decline Requests for Personal Data Access?
Please be aware that the right to access your personal data is not an absolute guarantee. There are specific situations in which we may find it necessary to decline such requests:
- When denial of access is mandated or authorized by relevant legal requirements.
- If the information pertains to ongoing or anticipated legal proceedings involving you.
- In cases where the data has been generated as a result of formal dispute resolution processes, including court proceedings.
- When granting access could unreasonably infringe upon the privacy, security, or proprietary information of other individuals.
- To safeguard our own rights and assets.
- In instances where the access request is deemed frivolous, vexatious, or imposes excessively high costs.
Should we need to decline a request for personal data access or reject a request for data correction, we will provide a written explanation outlining the reasons for our decision.
How To Ask A Question Or File A Complaint
Pontopia has a responsible to answer any comments or questions about this Privacy Policy. Please forward your communication to: E-mail: info@pontopia.ca
Updates to Our Privacy PolicyWe will communicate any revisions to this Privacy Policy through postings on this website, ensuring that you remain informed about the information we gather, its usage, and any situations in which we may disclose it. In the event that we decide to employ personal data in a substantially different way than what is outlined in this Privacy Policy or as previously disclosed to you at the time of collection, we will send you an email notification. You will then have the option to decide whether we can use your information according to the updated practices.
This Privacy Policy was last updated on September 14th, 2023.
Children
We collect personal data of children under 13 years of age. We only collect personal data of children under 13 years of age with the express consent of their parents or guardians. This consent is collected as follows:
- A consent form by the parent or guardian.
Our Children’s Privacy Policy for additional information on how we deal with children’s personal data.
Protecting the privacy of all our visitors is of utmost importance to us, and we are particularly attentive to providing enhanced privacy safeguards for children who visit PONTOPIA websites. Our privacy policy adheres to the regulations laid out in the United States Children's Online Privacy Protection Act of 1998 and the data privacy laws in the United States, as well as complying with the relevant Canadian privacy laws and regulations.
For younger visitors, we strongly recommend obtaining consent from their parents or legal guardians before sharing any information on our websites or mobile applications. We encourage families to openly discuss their household guidelines concerning the sharing of personal information online, taking into account the Canadian privacy laws.
Children’s Privacy Policy
This Children’s Privacy Policy is an extension of the www.pontopia.ca Privacy Policy, specifically addressing the management of personal information pertaining to children under the age of thirteen (13) in the United States (referred to as "child" or "children"). This Children’s Privacy Policy is designed in accordance with the United States Children’s Online Privacy Protection Act ("COPPA"). Additionally, we ensure compliance with the pertinent Canadian privacy laws and regulations.
Collection of Children’s Data
We collect personal information from children, but we do so with utmost responsibility and thoroughness. We initiate the collection of personal information from children only after sending direct notifications to parents and obtaining verifiable parental consent for such data collection.
The personal information we gather from children includes:
Name, email address, age, gender, ethnicity, citizenship, parent’s information, passport number, address, and phone number.
Methods of Collection
We employ the following methods for the collection of personal information from children:
Directly from the child and their parents, as well as passively through the use of cookies.
Use of Children’s Personal Information
The personal information of children that we collect serves specific purposes, primarily related to immigration, such as immigration applications.
Public Availability
Children are prohibited from making their personal information publicly available on our Site.
Disclosure to Third Parties
We do not share the personal information collected from children with third parties.
Third Party Operators
Third parties are not authorized to use our Site to collect personal information from children.
Parental Rights
Parents or guardians of a child have specific rights concerning their child's personal information. These rights include the ability to review, request deletion, or deny further collection or use of such information. Parents or guardians can also authorize the collection and use of their child's personal information while restricting its disclosure to third parties, unless such disclosure is integral to the services offered on our Site. These rights can be exercised through the following methods:
Parents may request access to and deletion of their child’s personal information, as well as grant or revoke consent for the collection of their child’s personal information.
Parents can contact us at info@pontopia.ca to request access to or deletion of their child’s personal information or to provide or withdraw consent for the collection of their child’s personal information.
We strictly adhere to the principle of not requiring children to disclose more information than is reasonably necessary for them to participate in an activity on our Site.
Contact Information
For any inquiries or concerns related to this Children’s Privacy Policy or our handling of children’s personal information, please reach out to us at info@pontopia.ca.
Effective Date: September 18th, 2023
